If you need to communicate wellbeing, safety, or performance messages at work, a strong infographic can do a lot of heavy lifting. It can turn a dense policy, a long email, or a complex health topic into something your people will actually read, remember, and act on.
That matters even more in busy workplaces. Whether you support office based teams, hybrid workers, or frontline staff, attention is limited. People are juggling deadlines, meetings, shift work, and information overload. Clear visual communication helps cut through the noise.
The best online tools for creating workplace infographics make this process faster and more consistent. They help you design professional resources without needing a graphic design background, and they can support everything from mental health campaigns to toolbox talks and healthy habit reminders.
In this article, we’ll break down the best online tools for creating workplace infographics, what to look for before you choose one, and how to use them in a way that supports engagement, clarity, and behaviour change.
What Are Workplace Infographics?
Workplace infographics are visual resources used to explain important information quickly and clearly. They often combine short text, icons, colours, and simple data points to help people absorb a message at a glance.
In a workplace setting, they might be used to communicate topics such as stress management, hydration, movement breaks, sleep, nutrition, psychological safety, or key safety reminders. They can be shared in lunch rooms, team channels, onboarding packs, noticeboards, intranets, or manager toolkits.
A common myth is that infographics are only useful for marketing teams. In reality, they can be one of the most practical communication tools for HR, WHS, People and Culture teams, and wellbeing champions. When done well, they make information easier to understand and easier to act on.
Why Creating Workplace Infographics Matter
Good design is not just about making something look nice. It affects whether people notice, understand, and remember your message. Guidance from the CDC Clear Communication Index and the Safe Work Australia emphasis on clear workplace communication both reinforce the value of simple, accessible information.
For workplace wellbeing, that has real implications. If your message is too text heavy, too clinical, or too hard to scan, it is less likely to land. If it is clear, relevant, and visually organised, people are more likely to engage with it.
This is especially important if you are trying to improve participation in wellbeing initiatives. As we have explored in Boosting Employee Engagement With Wellbeing Programs, communication style can directly influence uptake and trust. The same applies if you are working with wellbeing champions or local leaders who need easy resources to share consistently across teams.
There is also a practical ROI angle. If your team can create quality infographics quickly, you save time, reduce reliance on external design support, and improve consistency across campaigns. That matters for lean teams and budget conscious organisations, especially when you are trying to create impact at scale. For more on this, see Impactful Employee Wellbeing On A Budget.
How To Choose The Right Online Tool
1. Look For Easy Templates
Start with a platform that offers infographic templates built for professional communication. This helps you move faster and avoids the blank page problem. A good template gives you structure, while still letting you tailor the message to your workplace.
Tip: Search for templates related to health, safety, education, or internal communications rather than social media graphics.
2. Prioritise Simplicity Over Fancy Features
You do not need the most advanced design platform. You need one that lets you create clean, readable resources without a steep learning curve. If your team finds the tool confusing, it will not get used consistently.
Tip: Test whether someone with no design experience can edit a template in under 15 minutes.
3. Check Brand Control Options
If you are creating workplace wellbeing resources, brand consistency matters. Look for tools that let you save your fonts, colours, and logos so every infographic feels aligned with your organisation.
Tip: This is especially useful if multiple people across HR, WHS, and internal communications need to create materials.
4. Make Sure It Supports Collaboration
Many workplace projects involve input from several stakeholders. A collaborative platform makes it easier to review copy, edit visuals, and approve final versions without endless email chains.
Tip: Shared folders and commenting features can save a lot of back and forth.
5. Consider Accessibility
Your infographics should be easy to read for as many people as possible. That means clear contrast, plain language, legible fonts, and uncluttered layouts.
Tip: Avoid squeezing too much information onto one page. If needed, split one topic into a short series.
Best Online Tools For Creating Workplace Infographics
Canva
Canva is often the first choice for a reason. It is easy to use, has a large template library, and works well for teams that need polished visuals quickly. For workplace infographics, Canva is particularly useful for posters, educational one pagers, digital noticeboard content, and internal awareness campaigns.
Best for: Teams that want speed, ease, and strong template options.
Adobe Express
Adobe Express is a solid option if you want a clean design tool with strong brand features and a slightly more polished feel. It is still beginner friendly, but it may suit teams already using other Adobe products.
Best for: Organisations wanting simple design with strong visual quality.
Venngage
Venngage is built specifically for infographics, which makes it a strong fit for workplace communication. It offers structured templates for data driven visuals, process explainers, and educational content. If your infographic needs charts, comparisons, or step by step instructions, it is worth considering.
Best for: More structured infographic content with data or process elements.
Piktochart
Piktochart is another purpose built infographic tool that works well for reports, visual summaries, and educational posters. It is useful if you need to present metrics, wellbeing survey findings, or campaign outcomes in a visual format.
Best for: Teams sharing workplace data, survey insights, or program results.
Visme
Visme offers flexibility for infographics, presentations, and interactive content. It can be a good choice if you want one platform for multiple communication formats, not just static posters.
Best for: Teams wanting more flexibility across visual communication formats.
Microsoft PowerPoint
It is not a dedicated infographic platform, but PowerPoint is still one of the most accessible tools in many workplaces. If your team already uses Microsoft 365 and needs something familiar, it can absolutely work for simple infographics.
Best for: Quick internal resources when budget, access, or approvals are tight.
What Makes A Workplace Infographic Actually Effective
The best online tools for creating workplace infographics are only part of the picture. The quality of the message still matters most.
- Keep one clear message per infographic: If you try to explain everything at once, people will tune out.
- Use plain English: Write the way your team actually speaks and reads.
- Focus on action: Tell people what to do next, not just what the issue is.
- Use realistic examples: A hydration tip for a warehouse team may look very different from one for office staff.
- Design for the environment: A poster in a crib room needs to be readable from a distance. A PDF in Teams needs to work on mobile.
If you are supporting operational teams, this is where ready made resources can save a huge amount of time. Better Being’s On Demand Wellbeing Toolkits include practical infographics and toolbox talks designed for frontline and operational environments. They are easy to share, require no facilitation, and help keep wellbeing visible without adding to your workload.
What Can Employers Do?
- Set a clear communication standard: Define what good workplace infographics should look like, including tone, branding, and readability.
- Create a shared template library: Save approved designs so teams are not reinventing the wheel every time.
- Train key people: Give HR, WHS, and people leaders basic guidance on how to turn complex information into simple visuals.
- Match the format to the audience: Use printed infographics for operational areas and digital formats for desk based teams.
- Measure engagement: Track whether resources are being viewed, shared, discussed, or used in team conversations.
- Support consistency across initiatives: Use infographics as part of a broader wellbeing strategy rather than one off campaigns.
When visual tools are used well, they can strengthen awareness, reinforce healthy habits, and make wellbeing communication more practical at scale. They can also support leaders to have better conversations with their teams, particularly when the topic is sensitive or complex.
Key Takeaways
- The best online tools for creating workplace infographics help you communicate important messages quickly, clearly, and consistently.
- Canva, Adobe Express, Venngage, Piktochart, Visme, and even PowerPoint can all work well depending on your needs, budget, and team capability.
- A good workplace infographic is simple, visually clear, and focused on one useful action or message.
- For HR, WHS, and wellbeing teams, strong visual communication can improve engagement, reduce friction, and support behaviour change.
- If you need ready to use resources, Better Being’s On Demand Wellbeing Toolkits offer practical infographics and toolbox talks designed for real workplace settings.
If you want practical support with workplace wellbeing communication, get in touch with Better Being.
